Call for Papers

Guidelines for submitting an abstract and paper to 2022 RAPDASA-RobMech-PRASA-CoSAAMI

Instructions in this guidelines are relevant to extended abstracts and full papers for both the Pre-conference seminar on Design and Additive Manufacturing of Titanium parts as well as the 2022 RAPDASA-RobMech-PRASA-CoSAAMI conference. Participants in the 2022 RAPDASA-RobMech-PRASA-CoSAAMI can take part in the following categories:

Academic participation in the Pre-conference seminar. To participate in the seminar, an extended abstract as well as a full paper is required. The seminar was established as a developmental platform for young upcoming researchers and is thus mainly aimed at student presentations in the field of design and additive manufacturing of titanium parts. On acceptance of the extended abstract, participants will be requested to submit a full paper. Submitted papers will be subjected to the same double-blind peer review process as the RAPDASA-RobMech-PRASA-CoSAAMI conference papers. Selected high quality papers will be submitted for publication in the South African Journal of Industrial Engineering.

Academic participation in the RAPDASA-RobMech-PRASA-CoSAAMI conference with a paper in the proceedings of conference. An extended abstract as well as a full paper need to be submitted for this category. On acceptance of the extended abstract, participants will be requested to submit a full paper. Submitted papers will be subjected to a double-blind peer review process. Selected high quality papers will be submitted for publication in the South African Journal of Industrial Engineering.

Participation in the RAPDASA-RobMech-PRASA-CoSAAMI Conference without a paper in the proceedings of the conference. Only an extended abstract need to be submitted for this category. This category is mainly aimed at our industry partners.

Extended Abstract submission guidelines

Extended abstracts may be submitted electronically on the EasyChair website. Go to the Easy Chair system and create an account if you have not used the system before.

  1. Log into your account using your Username and Password. The system will take you to the 2022 RAPDASA-RobMech-PRASA-CoSAAMI site where you select [author].
  2. Complete the electronic form with your abstract information. Your abstract need to be written separately as a Microsoft Word open XML (file extension docx) documents and then uploaded onto the EasyChair system. A template according to which the abstract must be written. The template is available in the top right corner of the page [Submission templates] where the abstract is uploaded.
  3. Indicate in which category of the conference you would like to participate on the template and complete your abstract according to the instructions of the template.
  4. Upload the abstract onto the EasyChair system by selecting [Choose file] under abstract, indicate the abstract on your computer and submit.

Do not upload your full paper at this time if you would like to participate in a category where a full paper is required. Your abstract first has to be approved before submission of a full paper will be accepted.

Only two submissions per registration will be accommodated. To submit another abstract, click on [New Submission] at the top left of the 2022 RAPDASA-RobMech-PRASA-CoSAAMI page.

The extended abstracts must be submitted in English, and must not exceed 2 pages.

List all the authors and their affiliations clearly (e.g. “University of Pretoria”).

Abstracts will be accepted on an ad hoc basis as it is received.

All abstracts will be reviewed and will be selected based on suitability with regards to the conference themes.

Notification of acceptance of the abstract by the program committee will be sent via e-mail to the author.

The time allotted for each oral presentation will depend on the session to which the abstract is allocated.

English will be the language for all presentations.

Failure to register as a delegate by the presenting author will automatically imply that the abstract will not be included in the Final Program, neither will the paper be reviewed or included in the Proceedings.

Full Paper submission guidelines for 2022 RAPDASA-RobMech-PRASA-CoSAAMI

To submit a full paper, your extended abstract must first have been approved. Your paper must be compiled according to the instructions of the template and guidelines for authors in the EasyChair system.

Accessing the full paper template and related documents

Go to EasyChair and sign in using your Username and Password. Click on [Author]. The page “My Submissions for 2022 RAPDASA-RobMech-PRASA-CoSAAMI” will open. In the top task bar under [My Submissions] select the accepted submission for which you want to add the full paper and click on it. The page “2022 RAPDASA-RobMech-PRASA-CoSAAMI Submission XXXX” will open. Click on [Add or update files] at the top right corner of this page. The page “Update Files for Submission XXXX” will open. On this page select the link in the sentence “Note that this conference uses submission templates.” The page “Submission Templates for Authors” will open. Download the following documents:

  • Word template for full papers for 2022 RAPDASA-RobMech-PRASA-CoSAAMI
  • MATEC Web of Conferences Guidelines for 2022 RAPDASA-RobMech-PRASA-CoSAAMI Authors
  • Web of Conferences – Publishing Policies & Ethics
  • EDP Sciences License Agreement

Authors should read the documents: “MATEC Web of Conferences Guidelines for 2022 RAPDASA-RobMech-PRASA-CoSAAMI Authors” and “Web of Conferences – Publishing Policies & Ethics” and comply to these. On final acceptance of the full paper after peer review, authors must complete and submit the “EDP Sciences License Agreement”.

Uploading your full paper

Follow the same procedure as above until you are on the page “Update Files for Submission XXXX”. In the row “Paper. Upload your paper. The paper must be in Microsoft Word open XML (file extension docx) format”, click [Choose File], select the paper that you want to upload and click on [Submit]. Note the following:

  • Papers sent by mail or fax cannot be accepted.
  • The papers must be submitted in English.
  • Paper authors whose abstracts are accepted, must submit their papers as soon as possible after abstract acceptance.
  • All papers will be subjected to a double-blind peer review process by reviewers appointed by the Programme Committee Track Chairs.
  • Information that will identify the authors will be removed from papers before they are sent for review to ensure that the review process is an unbiased blind review. Reviewers will have 4 weeks to review a paper.
  • Feedback from the reviewers will be communicated by the relevant Programme Committee Track Chairs via e-mail to the authors. Note that reviewer comments may require rework to the paper, and authors need to plan accordingly.
  • Final accepted papers must comply fully with the template and guidelines to be ready for publication in the conference proceedings.
  • Authors of papers that passed the review process successfully must grant EDP Sciences a license to publish their papers and will not be allowed to publish these papers elsewhere.
  • Papers that are not accepted or do not make the publication deadline, will not be published in the conference proceedings. The author may then be offered the option to present the topic as a presentation only.
  • Failure to register as a delegate by the presenting author will automatically imply that the paper will neither be reviewed nor included in the Final Program and will not be included in the Proceedings.
  • A maximum of 2 papers are allowed per registration.

We aim to run a fair and unbiased review process and are open to comments and suggestions. However, the RAPDASA Editor and Programme Committee Track Chair decisions regarding your submissions must be accepted as final.

Submission and Review Deadlines:

• Deadline for submission of abstracts: 30 April 2022
• Notification of acceptance of abstracts: 3 May 2022
• Extended deadline for submission of full papers: 30 June 2022
• Deadline for industry abstracts (non-peer reviewed): 30 June 2022
• Feedback on paper reviews: 31 August 2022
• Deadline for early bird registration: 10 September 2022
• Submission deadline for final revised papers: 30 September 2022

Preconference seminar dates:

• Deadline for submission of abstracts: 30 April 2022
• Notification of acceptance of abstracts: 3 May 2022
• Extended deadline for submission of full papers: 30 June 2022
• Deadline for industry abstracts (non-peer reviewed): 30 June 2022
• Feedback on paper reviews: 31 August 2022
• Deadline for early bird registration: 10 September 2022
• Submission deadline for final revised papers: 30 September 2022

Remember: We give you the option to plan your own submission schedule. If you wait until the last moment to submit an abstract, you will leave yourself very little time to write a paper. Submit abstracts and papers as early as possible, and we will provide feedback to you as soon as possible!